Letter of Enquiry

Some Useful Phrases and lines for an enquiry letter.

Introduction – Say what your company is or who you are:
• Ours is a Mumbai based telecom company with....
• We an educational institute providing coaching for IAS and NDA...
• I would like to get information regarding the availability of hardware produced by
your esteemed company...
• We, Green Field School Group, a leading education establishment in India, would like
to be informed of the terms and conditions...

Body
• What are the courses that your college offers...
• I believe that these courses are internationally recognized...
• We intend to enter into a long term business relationship...
• Apart from this, we would be glad if you could inform us of the time...
• How do you prefer us to pay... Do you accept credit card payments?
• It will be great if I can pay the amount in easy instalments...

Closing
• Your early reply will be greatly appreciated.
• Looking forward to an early reply from you so that we can further discuss the
business deals in a week’s time....

Sample 1

Subject: Letter inquiring about the availability of laptops
Dear Sir,
We are a technical training institute by the name of XYZ, located in ABC area. We
require 30 laptops to be used by our students.
A brand of laptops that proves to be economical while satisfying our requirements will
be appreciated. Once the details are decided we will provide you the details about the
software to be loaded in the laptops as we already possess the required software.
Please provide us a quote in detail by the end of this month.
If you require any clarifications, you can contact us at the telephone number provided
with the address given above.
We will look forward to your response.
Thanking you,
Yours sincerely,
Name and signature of signing authority

Sample 2

Subject: Inquiry for bulk bookings for a movie
Dear Sir or Madam,
Ours is a private school situated at ____________ (location) having over _______ (number of
students) and ___________ (number of staff members).
The movie _____________ (name of the movie) that has just been released is a very
inspirational and awakening one.
Therefore, we would like to show this movie to our students of classes 9 to 12 on
__________ (date) at ___________ (name of the theatre).
We would like to make an inquiry for booking the theatre as per the details for
___________ (number of students). Please give us a quote for the same also including a
coke and popcorn that we would like to treat our children to.
We would appreciate if you give us the details by __________ (deadline date) so that we
can inform the parents accordingly well in advance.
For any clarifications please contact us at the numbers given with the address.
Thanking you in anticipation.
Yours sincerely,
(Name of signing authority)

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